How it Works

Teacher gesturing to a smiling student who is using a computer

Student Requires Textbook in Accessible Format

College students with disabilities that impair their ability to read printed text go to their school's disability service office to request accommodations. Once a student is determined to be eligible to receive textbooks in an alternate format, the school's Disability Service Provider (DSP) uses AccessText to request electronic files from member publishers.

Screenshot of AccessText Network application of DSP requesting a publisher file

DSP Requests Publisher File

  • The AccessText application is online, accessible, and available anytime.
  • Making a file request takes a few clicks and minimal data entry.
  • The AccessText application keeps track of all request activity.
Screenshot of AccessText Network application of Publisher processing a request

Publisher Processes the Request

  • Publishers process requests in the order in which they are received.
  • The average turnaround time is three days.
  • The most common format provided by publishers is unlocked PDF.
Screenshot of AccessText Network of DSP receiving a file

DSP Receives a File

  • The DSP is notified by email when the publisher file is ready for download.
  • Downloads are available for 14 days.
  • If a file is not available, the publisher may provide permission to scan.
Student using a computer and smiling

DSP Provides Student With Accessible Format

Once the school receives the publisher file, they use it to prepare an accessible format that meets the student's needs, such as braille, audio, large print, or e-text. The school can provide this file to other qualified students by requesting permission to redistribute.

Other Useful Features of AccessText

  • Members can export their request history anytime in a convenient spreadsheet format.
  • Members can contribute accessible files to the Exchange to share with other members.
  • Publishers can store files on the AccessText server to eliminate repetitive uploading.
  • Members can ask questions and share information on the Tree of Knowledge forum.
  • The AccessText staff provides comprehensive member support via phone and email.
  • Members receive advance notice of webinars featuring leading assistive technology companies.